My PT Hub
Trainer software
Client training, nutrition, bookings and payments for PTs. 30 day free trial.
Home For your business Personal trainers Quote and invoice
For personal trainers
Quote and invoice tools for personal trainers
For personal trainers, quotes and invoices usually means invoicing for sessions, packages and memberships. We matched 11 tools to this job, and 6 of them list a free plan. They are in our order of fit, and that order is never paid for. In the UK our first picks are Xero and FreeAgent.
The tools, in our order of fit
PushPress
Gym software
Memberships, class booking and billing for small gyms. Free core plan.
HoneyBook
Client management
Proposals, contracts, invoices and bookings in one flow for client work.
QuickBooks Online
Accounting
Create invoices and quotes (estimates) and see what's outstanding.
Zoho Books
Accounting
Free plan includes invoices and quotes for solo and micro businesses.
Wave
Accounting
Free invoicing on the Starter plan, handy if you only send a few invoices.
Xero
Accounting
Send professional invoices and track who has paid, linked to your bookkeeping.
FreshBooks
Accounting & invoicing
Simple invoices, expenses and reports for service businesses. 30 day free trial.
Invoice Ninja
Invoicing
Quotes, invoices and online payments. Free for up to 5 clients.
ChatGPT
AI assistant
Free help wording quote descriptions, terms and polite payment reminders. You still send them from your own system.
FreeAgent
Accounting
Simple UK invoicing tied to your tax figures. Free with some business bank accounts. UK only
How to choose
- Start with how you quote today. If you price jobs on site, pick an app that works well on a phone.
- Check that an accepted quote can become an invoice without retyping.
- Look for online card payments and automatic reminders, since both help you get paid sooner.
- If you are VAT registered in the UK, check Making Tax Digital support or a link to your bookkeeping app.
Prices at a glance
| Tool | Starting price | Free plan | Free trial |
|---|---|---|---|
| My PT Hub | Starter $25/month | No | Yes |
| PushPress | Free Core plan. Pro $159/month | Yes | Not listed |
| HoneyBook | Starter $29/month (billed annually) | No | Yes |
| QuickBooks Online | Simple Start $38/month (intro discount shown) | Yes | Yes |
| Zoho Books | Standard $15/org/month billed annually ($20 monthly) | Yes | Yes |
| Wave | Pro $190/year (billed annually) | Yes | Not listed |
| Xero | Ignite £18/month (excl. VAT) | No | Not listed |
| FreshBooks | Lite $23/month (intro discounts often offered) | No | Yes |
| Invoice Ninja | Pro $14/month | Yes | Not listed |
| ChatGPT | Go $8/month (Plus $20/month) | Yes | Not listed |
| FreeAgent | From £33/month (limited company) | No | Yes |
Starting prices as shown on each official pricing page. Local prices can differ.
Questions people ask
What is the best quotes tool for personal trainers?
It depends on how you work. Our first pick is My PT Hub. Client training, nutrition, bookings and payments for PTs. 30 day free trial. PushPress and HoneyBook are close alternatives.
Is there a free quotes tool for personal trainers?
Yes. PushPress, QuickBooks Online, Zoho Books, Wave and Invoice Ninja list a free plan on the official pricing page. Paid plans add more features and higher limits.
How much do quotes and invoices tools cost for personal trainers?
My PT Hub lists Starter $25/month. PushPress lists Free Core plan. Pro $159/month. HoneyBook lists Starter $29/month (billed annually). Prices can change, so check the official page before you buy.
Narrow it down in 30 seconds
Open the finderAnswer two questions and get a shortlist for your region.
Keep exploring
Comparisons
- ChatGPT vs Claude on price, free plans and which to choose
- FreeAgent vs Xero on price, free plans and which to choose
- Xero vs QuickBooks Online on price, free plans and which to choose
Guides
Free calculators
- Invoice due date calculator
- Late payment interest calculator
- Hourly rate and job price calculator
- VAT calculator
More for personal trainers
- Social media tools
- Customer reply and email tools
- Bookkeeping and tax tools
- Listing tools
- Booking and scheduling tools
- Website tools
Quote and invoice tools for other businesses
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